Mailing your invitations

Consider postage rates and the proper timing

When you receive your shipment of wedding invitations from InvitePapers.com, assemble one complete invitation—including all the insertions and inner envelope, as well as the stamp on the return response envelope—and take it to your local Post Office for weighing and measuring.

The size and the weight of the completely assembled invitation may require more postage than one first-class stamp, which is why a postal clerk must weigh and measure the assembled sample for you.

More about postal rates

According to the United States Postal Service, a First Class letter that meets the single-piece mail dimensions is 49 for the first ounce. Single-piece mail dimensions and limits are as follows:

  • Rectangular length is the dimension parallel to the address.
  • At least 3-1/2 inches high x 5 inches long x 0.007-inch thick.
  • No more than 6-1/8 inches high x11-1/2 inches long x 1/4-inch thick.
  • Weighs up to 3.5 ounces.
  • Surcharge will apply for non-machinable letter.

The response card envelope should only require one First Class stamp if the card and envelope measure a minimum of 3 1/2 x 5 inches x 0.007-inch thick, and a maximum of 6 1/8 x 11-1/2 inches x 0.25-inch thick.

Some of today's more modern designs require extra postage, so keep this in mind when choosing your invitation design. The combination of the invitation, insert cards, response card and envelope usually weighs more than 1 ounce.

When you know how much the weighed-and-measured sample will cost, tell the postal clerk how many invitations you are planning to mail. The clerk will then figure out how many sheets of stamps you will need. Ask to see the collection of wedding stamps at the Post Office, and determine if self-stick stamps are available. Or you may choose to view the Post Office stamp collection at https://shop.usps.com for new designs and classic archived stamp images before you actually visit the Post Office.

Return to Sender?

It is not necessary to have a return address printed on the outer envelopes of your wedding invitations, but it is recommended to handwrite a return address on the back flap. This way, the post office will know where to return an invitation if it is addressed incorrectly. The return address should be the designated place for response cards to be returned, whether that is to the bride's mother, the groom's mother, or to the bride and groom themselves. Note: The response card envelope or postcard should have been printed with this address.

Allow yourself at least one extra week between addressing all of the invitations and the day you plan to mail them to ensure you have enough time to mail them properly.

When the time comes to mail your invitations, it is advisable to make an appointment with the Post Office to bring in the addressed and assembled invitations. It is best to schedule the appointment time in the morning to prevent the invitations from being processed in a rush, or left until the next day.

Do not drop bundles in a mailbox, or expect your regular carrier to pick them up as outgoing mail.

Make every effort to move your invitations as far along in the mailing process as possible before you let them out of your hands. It is best to request that the invitations be hand canceled with a rubber stamp, instead of by a machine. Hand-canceling eliminates all possible marring that often results from a machine.

This completes your "to-do list" for mailing you wedding invitations. If you follow these guidelines, your invitations will arrive beautifully, and your guests will appreciate the extra effort.



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